The Opportunity
Reporting to the Chief Administrative and Finance Officer(CAFO),the incumbent provides senior level administrative,logistical,and organizational support to the office of the CAFO. Ensures the effective organization, coordination and facilitation of work process, protocols and activities in the CAFO Office.
The Responsibilities
o Handles all communication that is directed to the office on general administrative matters
o Provides administrative functions such as arranging meetings, travel arrangements, filing, local expense claim forms,foreign expense claim forms, etc.
o Coordinates, prepares and follows upon documentation that may be required for meetings
o Manages the flow and storage of information,including maintenance of filing and diary systems.Identifies and manages conflicting priorities in scheduling and appointments
o Prepares all communication sent out of the office ensuring a high degree of accuracy
o Coordinates and liaises with other educational institutions mainly the three federal institutions on schedules
o Prepares and/ or follows up on documentation to be sent to Ministries, etc.
o Scan emails of the supervisors to bring to the attention of the Chief any issues that need immediate attention
o Receives and verifies all documents for accuracy that come to the office for approval.
o Anticipates discussion items at meetings e.g.:Provides information and prepares reports to CAFO for meetings.
o Provide feedback and recommendations with documentation where requested to authenticate areas of concern and recommendations
The Requirements
Preferred Requirements:
The Benefits
The University’s benefits package is highly attractive,with competitive salaries free of tax in the U.A.E., housing,a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
To Apply
In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
While we appreciate all applications, you will be contacted only if you are selected for an interview.
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