To be the point of contact for all staff regarding their administrative requirements:
· Salary transfer letters,
· Salary certificates,
· Reference letters,
· Exit check lists,
· Prepare all the Letters addressed to embassies and government entities
· Medical insurance
· Visa and immigration
· Airline tickets and arrange booking hotel accommodation
· Claims
· Add HR requisition on system &follow up with finance team.
· Updating staff details on HR tool
· Updating Employee Master Files for additions, deletions
· Prepare all the required letters, forms, and contracts and have it signed by the concerned authority
2. Assist with On-boarding administration and process. Once a candidate has accepted an offer the following actions will be taken:
· Prepare new offer letter & contract for a new joiner.
· Send welcome note (email) to candidate to Liaise in submitting on-boarding documents.
· Communication emails
· Conduct reference check
· If candidate passes reference check, so email the contract and follow up on signature.
· Liaise with PRO’s in preparing for joining date (through medical check-ups and document attestation, MOM Contract etc)
· Work closely with IT department & Finance department to prepare payroll, access card, fingerprint, laptop, server access, and printer access in addition to desk space
· Schedule an orientation and induction session & HSE induction for new candidate with HR, buddy and HSE department
· Hand new candidate the company Welcome Pack on their first day
· Administer finger printing process for all staff (coordinate with IT department).
· Organize tour for new joiner to all company’s offices.
· Establish “Buddy” material, and create awareness amongst staff.
· Allocate and orient a buddy for new joiner.
· Follow up with new joiner 4 weeks after joining regarding the recruitment, on boarding and first impressions on work culture.
· Report alarming feedback regarding recruitment on boarding and first impressions on work culture to HR Manager.
3. On boarding of interns:
· with the interns on the start date
· Coordinate with IT to create account, arrange computer and access card.
· Inform the department heads on the selected inters and their start date.
· Contract & confidentiality agreement.
· Assist HR Specialist with email preparation and data collection.
· Follow-up on feedback performance
4. Assist with separation process
· Follow-up on resignation approval.
· Conduct final settlements as per the reasons for separation in compliance with HR manual.
· Calculating & processing Final Settlements
· Recovery of Welcome Allowance from those who leave before completing 2 years.
· Calculation of gratuity as per HR Manual
· Repatriation airfare settlement
· Preparation of letters: appreciation letter, acceptance letter, experience letter and NOC letter (if applicable)
· Handle clearance checklist
· Cancellation of Omani employees with PASI and Manpower
· Visa cancellation process ( Coordinate with PROs)
· Deactivate the resigned staff from attendance system.
5. Master Payroll
· Prepare all documentation required & related to monthly payroll and entries on system and check with Finance team.
· Prepare the Commissions + Service Charge + Airfare ticket
· Add Monthly report in (HR works & ZOHO system) and feedback to General Manager.
· Processing/disbursing WPS payroll thru Al Rostamani/UAE Exchange
6. Handle Claim processes and quires
Collecting, processing, obtaining approvals for all Expense Claims, processing Business Travel Requests & applicable allowances.
Job Type: Full-time
Salary: AED3,000.00 – AED3,500.00 per month
Experience:
Work Remotely:
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